Privacy Policy

Last updated: 2025-11-05

AirJobs Privacy Policy

Effective Date: October 29, 2025
Last Updated: October 29, 2025

1. WHO WE ARE

AirJobs is an AI-powered hiring platform that helps companies source, screen, and hire talent. Depending on your location, your data is controlled by:

United States
Magnet3 Labs LLC
Casper, Wyoming

United Kingdom
Software Toys Ltd
London, England

European Union
Software Toys S.L
Madrid, Spain

2. INFORMATION WE COLLECT

From Employers

  • Name, email, and company details
  • Billing and payment data
  • Job descriptions and hiring criteria
  • Account credentials and usage logs
  • Communications with our team

From Candidates

  • Name, email, and phone number
  • Resume, skills, and job history
  • Publicly available profile data
  • Transcripts and recordings from AI screenings
  • AI-generated scorecards and assessments

3. HOW WE USE YOUR INFORMATION

For Employers

  • Deliver and improve the AirJobs platform
  • Process payments and manage subscriptions
  • Train AI agents for better candidate matching
  • Provide dashboards, analytics, and support

For Candidates

  • Match with job opportunities
  • Send personalized outreach messages
  • Conduct voice screenings using AI
  • Share relevant candidate profiles with employers

4. LEGAL BASES FOR PROCESSING

We rely on the following legal bases to process personal data:

  • Consent when you opt into communications or AI use
  • Contract to provide services you request
  • Legitimate interest in improving service and matching quality
  • Legal obligation where required by law

5. AI SCREENING AND AUTOMATED DECISIONS

AirJobs uses AI to:

  • Search and contact candidates
  • Conduct voice-based screening calls
  • Generate transcripts and fit scorecards

All candidates are informed when speaking with AI. You can request:

  • Human review of AI decisions
  • Access to your call transcript
  • Explanation of your scorecard

Final hiring decisions are always made by humans.

6. DATA SHARING

We may share data with:

  • Employers using our platform
  • Cloud and infrastructure providers
  • Payment processors and integrations
  • Legal authorities if required

We never sell personal data to advertisers.

7. DATA RETENTION

  • Candidate data is kept for up to 90 days after job closure or subscription end
  • Employer data is retained as long as the account is active or as legally required
  • Aggregated anonymous data may be stored indefinitely

8. SECURITY

We use industry-standard protections including:

  • Encryption in transit and at rest
  • Authentication and access controls
  • Regular monitoring and audits

Enterprise clients may request security documentation.

9. YOUR RIGHTS

Depending on your location, you may have rights to:

  • Access your personal data
  • Request corrections or deletion
  • Object to or restrict processing
  • Withdraw consent at any time
  • Request data portability

To exercise your rights, contact us at hello@airjobs.ai

10. INTERNATIONAL DATA TRANSFERS

Your data may be processed in the United States, United Kingdom, European Union, or other countries. We use approved safeguards for international transfers, such as Standard Contractual Clauses.

11. COOKIES AND TRACKING

AirJobs uses cookies for:

  • Analytics and performance insights
  • Session management and security
  • Improving site functionality

You can disable cookies in your browser settings.

12. CHILDREN'S PRIVACY

AirJobs is not designed for individuals under 18. We do not knowingly collect data from minors.

13. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. Significant changes will be announced via email or a website banner. Please review the policy regularly for updates.

14. CONTACT US

If you have questions about this Privacy Policy or your data, contact us:

📧 hello@airjobs.ai
🌐 www.airjobs.ai/privacy